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Email Writing Format & Examples, Topics for Class 10

Email Writing

Email Writing: The process of creating and sending electronic messages is known as email writing. It is a widely used mode of communication in the workplace, as well as in personal and academic settings. It is critical to be clear, succinct, and polite while composing emails. In addition, you should utilize good grammar and spelling. Start with a powerful subject line, personalize your greeting, establish the aim of your email early on, keep your email brief and to the point, use active voice and clear language, and close with a call to action to send great emails. You can compose excellent emails that will help you communicate effectively with others if you follow these recommendations.

E mail Writing

Email writing is a technique of sending, receiving, and producing information over the Internet through an electronic communication system. Email means Electronic Mail, emails are widely used to communicate for official purposes. It is the most popular mode of communication since it is less expensive and it takes less time.

Email Writing Format & Examples, Topics for Class 10_3.1

Email Writing Format

Email writing format can be used as a  formal, semi-formal, and informal way of writing. Getting a response to emails is not always necessary, the writer must write an effective mail. For example, if you are sending your resume via email to a recruiter and your email is not effective and as per the required, there are fewer chances you will get a response from the recruiter. In this article, we have discussed the methods to write an effective email. We have given the email writing format, the writer can follow the format to write an appealing email. Bookmark this page to get related posts.

standard email writing format you can follow:

1. Subject Line: Make it clear and concise. The subject line should give the recipient an idea of what the email is about. Avoid using all caps or overly promotional language.

2. Salutation: Use a formal greeting unless you have a well-established informal relationship with the recipient. Some common options are:

  • “Dear [Recipient’s Name],”
  • “Hello [Recipient’s Name],”
  • “Hi [Recipient’s Name],”

3. Introduction: Begin with a brief introduction to remind the recipient of your relationship or to establish context. Mention any previous correspondence or mutual connections if relevant.

4. Body of the Email: This is where you provide the main content of your message. Divide it into paragraphs for better readability. Keep your language clear, concise, and focused on the main purpose of the email. Use bullet points or numbered lists for presenting information in a structured manner.

5. Closing: Choose a closing that matches the tone of your email and your relationship with the recipient. Some common options are:

  • “Sincerely,”
  • “Best regards,”
  • “Kind regards,”
  • “Yours truly,”

6. Your Name: After the closing, leave a few lines of space for your typed signature, and then type your full name.

7. Contact Information: Include your contact information below your name. This could include your phone number, job title, company name, and any relevant social media handles.

8. Attachments: If you’re attaching any files, mention them in the email and ensure they are appropriately named and easy to access.

9. Signature: If you’re using an email signature, it should contain your name, job title, company, and any other relevant information.

10. Additional Recipients: If you’re copying or forwarding the email to others, use the “CC” (carbon copy) or “BCC” (blind carbon copy) fields to include them.

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Format of Email Writing: Tips and Topics

When you write an email, there are a few things you should keep in mind. Like informal and formal letters, email can be casual or professional. The format of the email varies depending on the type of email you’re composing. Check out the tips to write an effective email listed below:

  1.  While writing the email, you must not make any grammatical and spelling mistakes. The email with grammatical mistakes made a bad impression on the recipient.
  2. Avoid using out-of-date letter-writing formats and stay up to date with the latest email writing format. Rather than using the traditional styles of writing paper letters, make all of your text left-aligned. Email is an electronic mail in which you don’t need to mention the date.
  3. While writing an email you must check the mail id of the receiver, otherwise, your mail can be bounced or will be received by the wrong person.
  4. Formal complaints should be well-written, but not at the expense of professionalism. While you are writing your criticisms, make sure your email doesn’t come off as hostile or unprofessional. It is vital to express the situations or occurrences that are causing offence as precisely and concisely as possible.
  5. The second most crucial aspect to consider while writing an email is the subject line. The subject line is the first thing a receiver will see. You must write a simple and up to the mark subject line, your subject line decides whether the recipient want to open your email or not. You must give an ample amount of time while writing a subject line.
  6. Write Salutation or Greeting in such a way that it is acceptable for the recipient.
  7. The body of the email is as important as the subject of the email. Be specific about what you want the receiver to know. Make sure you have written out all you want to convey to the receiver through your email. Avoid using overused language or repeating words to make your email look attractive. Font style and size should be uniform. Do a last spelling/grammar check.
  8. Sign off your email on a pleasant note and preview the email before sending it. To get a response from the receiver the closing should be genuine.

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Email Writing Topics

some email writing topics for various situations:

  1. Professional Communication:
    • Job Application
    • Cover Letter
    • Networking Introduction
    • Follow-Up after an Interview
    • Resignation Letter
    • Thank You for a Recommendation
  2. Business Correspondence:
    • Client Introduction
    • Proposal Submission
    • Contract Negotiation
    • Project Update
    • Invoice and Payment Reminder
    • Request for Testimonials
  3. Academic and Educational:
    • Email to a Professor (Inquiry, Assignment Submission, etc.)
    • Research Collaboration Proposal
    • Application for Scholarships or Grants
    • Invitations to Academic Events
    • Recommendation Requests
  4. Personal Communication:
    • Catching Up with a Friend
    • Planning a Social Event or Gathering
    • Sending Invitations (Parties, Weddings, etc.)
    • Sharing Personal News or Achievements
    • Expressing Condolences or Sympathy
  5. Customer Service:
    • Product Inquiry
    • Complaint or Issue Resolution
    • Requesting Refunds or Exchanges
    • Feedback on a Service Experience
    • Providing Suggestions for Improvement
  6. Networking:
    • Connecting with Professionals in Your Field
    • Reaching Out to Industry Influencers
    • Following Up After a Networking Event
    • Requesting an Informational Interview
  7. Marketing and Promotion:
    • Launching a New Product or Service
    • Promotional Offers and Discounts
    • Newsletter Updates
    • Announcement of Events or Webinars
    • Sharing Blog Posts or Content
  8. Collaboration and Partnerships:
    • Proposing a Joint Venture
    • Collaboration Inquiry with Other Businesses
    • Influencer Partnership Proposals
    • Cross-Promotion Requests
  9. Volunteer and Community Involvement:
    • Organizing Volunteer Activities
    • Seeking Donations or Sponsorships
    • Inviting Participation in Community Events
    • Thanking Volunteers and Supporters
  10. Health and Wellness:
    • Scheduling Appointments with Doctors or Therapists
    • Follow-Up on Medical Test Results
    • Sharing Health Tips or Resources

Remember, when writing emails, it’s important to be clear, concise, and considerate of the recipient’s time and needs. Always tailor the content to the specific situation and maintain a professional tone when appropriate.

Some More Email Writing Topics

  1. Your friend wants to visit Uttarakhand. Write an e-mail giving your knowledge about Uttarakhand.
  2. Write an email to a Taj hotel manager to make a reservation.
  3. Write an e-mail to the Team Leader intimating about your absence sign as Ramesh.
  4. Congratulate your younger sister by email as he has won the first prize in an inter-school debate.
  5. As a President of Gokuldham Residents Club, write an email to the member inviting them to participate in the cleanliness drive to be launched at the central park and surrounding on Sunday at 9:00 am. Send the email to multiple recipients.

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Email Writing Format Examples For Students of Class 10 & 12

Here we have some examples of Email Writing for Class 10 and 12 Students.

Email Writing Format for introducing a new employee

To: Recipient’s mail id

Subject: Meet the New Business Development Executive.

Dear Team,

I am delighted to introduce you to (Name), who will begin working as Business Development Executive from today onwards. He will be dealing with the clients and he will make sure that we are getting the best deals.

Welcome him(Name) to our company and congratulate him(Name) on his new role!

Best regards,

Your name


Email Writing Format & Examples, Topics for Class 10_7.1

Email Writing Format for Students

Write a letter to inform your classmates regarding the technical festival in the college.

To: (email id of recipient)



Subject: Technical Festival.

Hello Everyone!

I am pleased to inform you that, we have organized technical fest in our college and you all are inviting to take part in technical fest on 3rd March at 10:00 in the auditorium on a college campus.

For further details, feel free to contact either me or volunteers.


(Your name)

Class representative

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E-mail Writing Format for Resignation

To: (Mail id of the recipient)



Subject: Resignation Letter

Dear Sir,

I’m sending you this email to let you know that I’m quitting the company. According to business policy, I must provide a month’s notice before leaving. I’m hoping you’ll be able to find a suitable candidate for this position within this time frame.

I am grateful for the chances you have provided for me to grow. Best wishes for the future for you and the organisation.

Please let me know what to expect in terms of my final work schedule and employee benefits. It would be an honour to assist with the foregoing.

Waiting for your response.

Thanks and Regards

(Your name)

(Designation name)

Contact details

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Email Lekhan Class 10 in Hindi

एक नए कर्मचारी को पेश करने के लिए ईमेल लेखन प्रारूप

To: प्राप्तकर्ता की मेल आईडी

विषय: नए व्यवसाय विकास कार्यकारी से मिलें।

प्रिय टीम,

मुझे आपको (नाम) से मिलवाते हुए खुशी हो रही है, जो आज से व्यवसाय विकास कार्यकारी के रूप में काम करना शुरू कर देंगे। वह ग्राहकों के साथ व्यवहार करेगा और वह यह सुनिश्चित करेगा कि हमें सबसे अच्छे सौदे मिल रहे हैं।

हमारी कंपनी में उनका (नाम) स्वागत है और उनकी (नाम) को उनकी नई भूमिका के लिए बधाई!


तुम्हारा नाम


ऑनलाइन NEET 2022 रिवीजन कोर्स खरीदें

छात्रों के लिए ईमेल लेखन प्रारूप

अपने सहपाठियों को महाविद्यालय में आयोजित तकनीकी उत्सव की सूचना देते हुए पत्र लिखिए।

To: (प्राप्तकर्ता की ईमेल आईडी)



विषय: तकनीकी महोत्सव।

सभी को नमस्कार!

मुझे आपको यह बताते हुए खुशी हो रही है कि, हमने अपने कॉलेज में टेक्निकल फेस्ट का आयोजन किया है और आप सभी को 3 मार्च को सुबह 10:00 बजे कॉलेज कैंपस के सभागार में टेक्निकल फेस्ट में भाग लेने के लिए आमंत्रित किया जाता है।

अधिक जानकारी के लिए, मुझसे या स्वयंसेवकों से बेझिझक संपर्क करें।


(तुम्हारा नाम)

कक्षा प्रतिनिधि

इस्तीफे के लिए ईमेल लेखन प्रारूप

To: (प्राप्तकर्ता की मेल आईडी)



विषय: इस्तीफा पत्र


मैं आपको यह ईमेल यह बताने के लिए भेज रहा हूं कि मैं कंपनी छोड़ रहा हूं। व्यापार नीति के अनुसार, मुझे जाने से पहले एक महीने का नोटिस अवश्य देना चाहिए। मुझे उम्मीद है कि आप इस समय सीमा के भीतर इस पद के लिए उपयुक्त उम्मीदवार ढूंढ पाएंगे।

आपने मुझे बढ़ने के लिए जो अवसर प्रदान किए हैं, उसके लिए मैं आभारी हूं। आपके और संगठन के उज्जवल भविष्य की कामना करता हूँ।

कृपया मुझे बताएं कि मेरे अंतिम कार्य शेड्यूल और कर्मचारी लाभों के संदर्भ में क्या अपेक्षा की जाए। पूर्वगामी के साथ सहायता करना एक सम्मान की बात होगी।

आपकी प्रतिक्रिया के लिए प्रतीक्षा कर रहा हुँ।

धन्यवाद और सादर

(तुम्हारा नाम)

(पद नाम)

संपर्क विवरण

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What is the format of writing an email?

We have given the format of writing an email on this page with an example. Also, read the tips given on this page to write an effective email.

How do I start an email I write?

You must write a simple and clear subject line while writing the email so the receiver can respond to your email immediately. Always start the body of the email with greetings/salutations. On this page, we have given the email writing formats check them out.

What is CC and BCC in email writing?

CC stands for carbon copy and BCC stands for blind carbon copy.

How do you write a nice email?

Check the format given on this page and follow the tips on this page to write a nice and effective email. We have also given example on this page, you can take those examples as references to write the email.