In this article, let’s try to understand the concept of letters, effective way and structure of writing informal letters and why do we write letters? We write letters to convey information, and feelings of happiness/sorrow. Letters which are written to friends and family casually are considered to be informal letters. Letters which are written to higher authorities and management officials are considered to be formal in nature.
At the end of this article, we have also listed few differences between formal and informal letters. You can check them straight away if you are only concerned about the differences between a formal and informal letter.
Why do we write letters: Concept of Letter Writing
Letter writing is one of the most important skills to acquire. One should know about the format of letter writing so that one can write one effectively. Formal letters are required to be written starting from school, college, up to the office.
For all official matters, one must know how to write a letter. We have mentioned the proper format of letter writing along with a short example.
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What are Informal Letters?
Informal letters are usually written to close friends, and family of the writer. In an informal letter use of casual tone and language is allowed. Informal letters are written for unofficial communication. And so, there is no proper format and rules to be followed while writing an informal letter. Informal letters are considered to be personal and the author doesn’t have to follow a specific style of writing the letter. It can start with a simple greeting.
Unlike formal letters, you do not have to include the subject line. You can directly start with the letter after the address of the sender and receiver is mentioned along with the date. The salutation given generally is “Dear XYZ”, where XYZ is the name of the receiver.
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Informal Letter Format in points
The format of an informal letter should be as follows.
All of the format points of an informal letter has been discussed in brief below. Few points should be checked before writing any type of letter. For informal letter writing, we have mentioned a few points that you should take care of.
Informal Letter: Complete Structure Explained
Address: The first thing to be written while writing any letter is to have a proper address. Both the addresses of the receiver and the recipient should be present. We usually write the address on the left-hand side of the page at the top side. The address should be accurate, complete, and concise. Even when writing to close friends or relatives the address must be written, so they can reply back to the letter with ease if the reader wants to do so. If the recipient of the letter is in a foreign country, do not forget to write your country name and Pincode as well in address.
Date: The date should be present in which the letter is being written. This allows the reader of the informal letter have a reference as to when the date was written. He can then relate better to the contents of the letter and the time and date of the letter.
Greetings: It is the same thing as you greet someone when they visit you or you visit them. The starting of the letter should always have a greeting. Now the greeting should depend upon the person to whom you are writing the letter. If you are writing to an elderly person, then the greetings should be respectful, if you are writing to your friend you can greet them casually.
Introduction Paragraph: The introduction paragraph is a must in all types of letter writing. In this paragraph, you usually make the recipient comfortable by asking them about their family wellbeing. You might begin by asking the recipient about their well-being. Or you may say that you hope the letter finds them in good health and great spirits. You also wish to find them in good health of his and their family when they receive the letter.
Body: You can elaborate on things for which you have written the letter. You can casually inform them of the latest happenings that took place in your life before you wrote the letter. You can also talk about other persons in your family and ask about their health.
The letter overall should maintain a friendly writing tone. But you have to adjust the language and the wordings according to whom you are writing the letter. With a friend, you can afford to be very casual and simple words even. But if you are writing to an elder relative, you must be extremely respectful and meaningful words.
One way to determine the quality of your letter is to remember how you talk to the person in a conversation. And then apply the same syntax and sentiments to the letter while writing it.
Conclusion: This is the ending of the letter. You wish them good luck and wrap up the letter. You may write that you wish to meet them soon enough and have long conversations. while summarizing the letter. Say meaningful and good quality words goodbye to the reader. And do not forget to invite the reader to write back or reply to your letter, it shows an intention to keep the conversation going on.
Signature: There are no specific words used for signature in informal letters. It depends on the writer and the recipient’s relationship. You can also use any one of the following.
- Lots of Love
- Best Wishes
- Kind Regards
- Warm Regards
Below it you can write your name and sign off from the letter.
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Informal letter Example, Format in English
13 AK Street
12th September 2020
Hope you are safe and protected. It’s been a long time since we last met. I have been quite busy recently. I had a day off from work today and so decided to write a letter to you asking about you and your family.
I am fine here. I have recently started learning French and have completed few modules. Next week I am having the last exam and will be soon graduating. I also started cooking due to the lockdown and will be attaching few pictures of the dishes I learned to cook. Mom and dad are fine and they quite often miss you.
How are uncle and aunty doing? I remember you had your exams last time we had a conversation. Are the results out? What next are you planning to do? I will be waiting for your reply. Please take care of yourself and uncle, aunty.
Lots of Love
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Example of Topics for which you can write Informal Letters
- Inviting your friends to a party.
- Apologize to someone for what you did.
- Congratulating your friend for his/her success.
- To ask for help from someone.
- Wishing your best friend his/her birthday.
- Invitation for marriage
- Informing about someone’s demise in the family or among your known ones.
- Asking about someone’s health.
These were a few of the topics for which you can write an informal letter.
Informal letter Example, Format in Hindi
13 एके स्ट्रीट
12 सितंबर 2020
आशा है कि आप सुरक्षित और सुरक्षित हैं। हमें आखिरी बार मिले हुए काफी समय हो गया है। मैं हाल ही में काफी व्यस्त रहा हूं। आज मेरे पास काम से एक दिन की छुट्टी थी और इसलिए मैंने आपको और आपके परिवार के बारे में पूछने के लिए एक पत्र लिखने का फैसला किया।
मैं यहां ठीक हूं। मैंने हाल ही में फ्रेंच सीखना शुरू किया है और कुछ मॉड्यूल पूरे किए हैं। अगले हफ्ते मेरी आखिरी परीक्षा है और मैं जल्द ही स्नातक होने वाला हूं। मैंने भी लॉकडाउन के कारण खाना बनाना शुरू कर दिया है और उन व्यंजनों की कुछ तस्वीरें संलग्न कर रहा हूँ जिन्हें मैंने खाना बनाना सीखा है। माँ और पिताजी ठीक हैं और वे अक्सर आपको याद करते हैं।
चाचा और चाची कैसे कर रहे हैं? मुझे याद है कि पिछली बार जब हमने बातचीत की थी तब आपकी परीक्षा हुई थी। क्या नतीजे निकल चुके हैं? आप आगे क्या करने की योजना बना रहे हैं? मैं आपके जवाब का इंतज़ार करूँगा। कृपया अपना और चाचा, चाची का ख्याल रखें।
ढेर सारा प्यार
Formal letter v/s Informal letter
|S.No.||Basis||Formal Letter format||Informal letter format|
|1||Length||Short and crisp||Very detailed and long|
|2||Greeting||Sir, ma’am, name of the company||Friend, name of the receiver|
|3||Address||Address of both sender and receiver||Only the address of the sender is mentioned|
|4||Body||To the point with proper references||No such prescribed limitations|
|5||Subject||The proper subject should be there||No need for subject|
|6||Conclusion||Expressing gratitude||Wishing every acquaintance with respect|
|7||Signature||The logo or seal of the sender must be there||Mentioning only the name will do the job|
|8||Written to||Organisations and formal institutions||Close acquaintances|
|9||Replaced by||The formal letters are replaced by E-mails or PDFs||The informal letters are now replaced by phone calls, video calls, or chatting applications.|
FAQ for Informal Letter Format
Is there a proper format for letter writing?
No, there isn’t any proper format for informal letter writing. But there is one for formal letters. You must strictly follow the format for formal letters.
How do you write an informal letter?
To write an informal letter you have to keep a few points in mind. Those are the address, greetings, date, introduction, body, and conclusion part in an informal letter. To know more read the article and refer to the example given above.
What are the features of an informal letter?
The features of informal letter writing are that they can include the use of casual language, friendly tone, no proper format, and can be written on any topic.
What informal letter means?
An informal letter means a mode of communication that takes place unofficially between two close friends, family members, and relatives.
Do we sign an informal letter?
It is not necessary to sign in an informal letter. It is optional and you may and may not, based upon your choice.