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Report Writing Format for Class 12, Get Newspaper Report Writing Topics

Report Writing

Report writing is a formal way of writing in-depth about a subject. A report’s writing style and tone are always formal. The target audience is the segment on which you should concentrate. Writing a report about a school event, a business case, etc. are a few examples.

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Report Writing Format

When it comes to writing a report, there are various formats to choose from depending on the specific requirements and guidelines provided by your organization, institution, or supervisor. However, the following format provides a general structure that can be adapted to most report writing situations:

  1. Title Page:
    • Title of the Report: Clearly and concisely state the title of the report.
    • Author’s Name: Include the name of the person or team responsible for writing the report.
    • Date: Mention the date the report is submitted.
  2. Table of Contents:
    • Provide a list of sections and subsections with their respective page numbers for easy navigation.
  3. Executive Summary (or Abstract):
    • Offer a brief overview of the report, summarizing the main objectives, findings, and recommendations.
    • Keep it concise, highlighting the key points in a clear and understandable manner.
  4. Introduction:
    • State the purpose and objectives of the report.
    • Provide background information or context relevant to the report’s subject matter.
    • Outline the scope and limitations of the report.
  5. Methodology:
    • Describe the research methods or approaches used in gathering data or conducting the study.
    • Explain the sources of information, data collection techniques, and any tools or instruments employed.
  6. Findings/Results:
    • Present the main findings, observations, or results of the study or research.
    • Use headings, subheadings, and bullet points for clarity and organization.
    • Include relevant data, facts, figures, or statistics, and support them with proper references or citations.
  7. Analysis and Discussion:
    • Interpret and analyze the findings, providing insights and explanations.
    • Relate the results to the objectives or research questions.
    • Compare and contrast different findings, identify patterns, or highlight significant trends.
    • Discuss any limitations or challenges encountered during the research process.
  8. Conclusion:
    • Summarize the key points discussed in the report.
    • Draw conclusions based on the findings and analysis.
    • Address the research objectives and whether they were achieved.
  9. Recommendations:
    • Offer practical suggestions, proposals, or actions based on the report’s findings.
    • Clearly outline the steps or measures that should be taken to address the identified issues or capitalize on opportunities.
  10. References:
    • List all the sources, references, and citations used in the report, following the appropriate citation style (e.g., APA, MLA).
  11. Appendices (if applicable):
    • Include supplementary materials such as raw data, charts, graphs, maps, or detailed calculations that support the report.

Report Writing Format Class 12

Reports are written summaries of what has been seen, heard, done, or investigated. It is a methodical and well-organized exposition of the details and conclusions of an incident that has already occurred. Reports are used as a kind of written assessment to determine what you have learned from your reading, research, or experience as well as to provide you practice using a crucial skill that is frequently utilized in the workplace.
Typically, the exam will ask you to write a newspaper article or a magazine report. Reports that are published in newspapers are known as newspaper reports, while magazine reports are typically written for student publications.

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Newspaper Report Writing

A well-written report must possess the following qualities

  • Analyze the information whether it is true or not.
  • Structure the events in sequence.
  • Present in an impressive manner.
  • Make an appropriate conclusion on true evidence.

Last but not least, it is important to follow the proper format and not forget that the format carries the marks.

Newspaper Magzine Report Writing Format

  1. Heading: A title that catches the attention of the reader so that readers may get interested in reading the full report.
  2. Byline: Name of the person writing a report, Not to mention your personal details in the answer.
  3. Opening Paragraph:  It can include the ‘5 Ws’ namely, WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief guest.
  4. Sequence of the event in detail: The correct order in which the events took place, along with a description of each. It serves as the primary paragraph and can, if necessary, be divided into two short paragraphs.
  5. Conclusion: This will include the ending of an event along with the description.

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Report Writing Class 12 in English

Newspaper Report Writing Format

  1. Headline- A descriptive title which is expressed the news in short.
  2. Byline- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.
  3. Place and date of reporting- It is generally not mentioned in a magazine report separately, but in a newspaper report, you have to.
  4. Opening paragraph- It includes an expansion of the headline.  It needs to be short as it is a general overview of the report.
  5. Account of the event in detail– It is generally written in two parts: First, a complete account of what happened in its chronological sequence (preferably), and second, the witness remarks.
  6. Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph of the report.

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Report Writing Format Important Points

  1. Make sure the language you use is appropriate for the group of people you are speaking to. It is not advisable to speak to children using complex words.
  2. Make sure to use paragraphs when writing.
  3. Practice with exam papers from prior years.
  4. Read all the examples as much as you can. You will get a sense of how things are genuinely written from it.
  5. At least twice through the question, highlight the key details. It’s crucial to comprehend the question and look beyond the obvious. Once, Albert Einstein said,

“If you can’t explain it simply, you didn’t understand it well enough.”

Format of Report Writing- To the point

A report must include the answers of the following questions:

  • What – name of the occasion and event, who conducted it
  • Where- venue of the event
  • Date and timing of the events (teaching and social work)
  • An ending of the standard of the planned activities

Report Writing Topics

Here are some report writing topics across various fields:

  1. Climate Change and Its Impacts on the Environment
  2. The Future of Renewable Energy Sources
  3. Cybersecurity Threats and Prevention Strategies for Businesses
  4. The Effects of Social Media on Society and Mental Health
  5. Artificial Intelligence and Its Applications in Various Industries
  6. Sustainable Development and Green Initiatives
  7. The Rise of E-commerce: Trends, Challenges, and Opportunities
  8. The Importance of Diversity and Inclusion in the Workplace
  9. The Role of Education in Economic Growth and Development
  10. Healthcare Technologies: Advancements, Challenges, and Ethical Considerations
  11. The Impact of Automation and Robotics on the Job Market
  12. Strategies for Effective Project Management in a Globalized World
  13. The Role of Government in Promoting Economic Growth and Stability
  14. Human Rights Issues: Challenges and Solutions
  15. The Influence of Media on Politics and Public Opinion
  16. The Future of Transportation: Innovations and Sustainability
  17. Emerging Trends in Marketing and Consumer Behavior
  18. Mental Health Awareness and Support Systems
  19. Strategies for Effective Teamwork and Collaboration in the Workplace
  20. The Impact of Globalization on Local Cultures and Traditions

Report Writing Examples

Magazine Report Writing Examples

You are Rahul/ Riddhi of ABC Public School, Delhi. Your school has adopted a village as a social responsibility. Students are being taken to teach the children of that village on a regular basis. Write a report, for your school magazine, on the various other programmes organized there in 120 – 150 words.

(SOURCE- CBSE Sample Question Paper 2018-19)





On the occasion of World Literacy Day, ABC Public School, Delhi has taken an oath to embrace the village named Rajpur.

The school has taken the responsibility of educating the people residing in the village. Selected students from each standard are taken there every weekend, during school hours to impart knowledge. The first 6 month motive is to make each and every person capable of reading and writing. Free books and stationery is being provided for quality education. Children are given time to spend with each other, play games and interact. Apart from the educational needs, special care is devoted to hygiene and sanitation. Girls are being given awareness on the importance of menstrual hygiene as well. Various talent hunts have been organised which left everyone overawed. The immense enthusiasm and zeal in the people to learn is the main driving factor.

A family kind of environment is being created. The school treats the people of the village as its own students and is unbiased. By adopting a village, the school is making its students sensitive towards the needs of the environment at a young age. It is committed towards raising the leaders of tomorrow.

Newspaper Report Writing Examples

2. Write a newspaper report on a Bus Accident taking ideas from the following hints:

Shimla, April 4, Bus skidded, Chamba district, Koti village, 10 killed, villagers, 25 injured, third incident, mini truck accident, a pickup van fell into the gorge.

Answer                                                        Ten Killed In Himachal Accident

(Thursday, April 04, 2013, by TANS)

Shimla, April 4

The people were killed and 25 injured when a private bus skidded off the road and fell into a gorge in Himachal Pradesh’s Chamba district Monday morning, police said. This is the third major road accident in Chamba district in less than a month. The accident took place in Koti Village, about 22 km from Chamba town where it was headed to. Superintendent of police Madhusudhan told TANS over the phone from the spot. He said the injured were admitted to the zonal hospital, some 450 km from state capital Shimla. The dead were mainly men and belonged to nearby villages.
Last month, 32 members of a marriage party were killed when their mini-truck rolled into a 500-metre deep gorge near Sherpur village, some 50 km from Chamba.
On the same day in the other accident, a pick up a van carrying employees of a private company executing a hydropower project fell into a gorge near Bharmour, 65 km from Chamba, killing nine people on the spot.

Report Writing Tips

Here are some tips for writing a good report

  • Start with a clear purpose. What do you want to achieve with your report? Once you know the purpose, you can start to gather information and organize your thoughts.
  • Do your research. Gather as much information as you can about the topic of your report. This information can come from a variety of sources, such as books, articles, websites, and interviews.
  • Organize your thoughts. Once you have gathered your information, it is important to organize your thoughts. This will help you to write a clear and concise report.
  • Write in a clear and concise style. Use simple language that is easy to understand. Avoid jargon and technical terms.
  • Proofread your work. Before you submit your report, be sure to proofread it carefully for errors in grammar and spelling.

News Report Writing

Writing a news report involves summarizing and presenting factual information about a current event or story. Here is a step-by-step guide on how to write a news report:

  1. Choose a Newsworthy Topic: Select a topic that is relevant, timely, and of interest to your target audience. This could be a local, national, or international event, depending on your audience and the publication you are writing for.
  2. Gather Information: Collect all the relevant facts and details about the event. This may involve conducting interviews, researching online, and consulting official sources. Ensure your information is accurate and up-to-date.
  3. Create an Outline: Plan the structure of your news report. It typically follows a basic structure:
    • Headline: A concise and attention-grabbing title summarizing the main point of the story.
    • Lead Paragraph (Lede): The opening paragraph should answer the essential questions: who, what, when, where, why, and how. It provides the most crucial information and should be concise.
    • Body: Provide additional details, quotes, and context in subsequent paragraphs. Arrange the information in descending order of importance.
    • Conclusion: Summarize the key points and provide any relevant background information.
  4. Write the Report: Follow the inverted pyramid style, where the most important information comes first, followed by supporting details. Use clear and concise language. Avoid jargon and biased language. Write in the third person and maintain an objective tone.
  5. Include Quotes: Incorporate quotes from relevant individuals involved in the event. Attribute quotes correctly and use quotation marks. Quotes add credibility and provide perspectives from people connected to the story.
  6. Fact-Check: Verify all the information in your report to ensure accuracy. Check names, dates, and statistics. Avoid spreading false or misleading information.
  7. Edit and Proofread: Review your report for grammar, spelling, and punctuation errors. Ensure the report flows logically and maintains a coherent structure. Read it aloud to check for clarity and readability.
  8. Add Visual Elements: If applicable, include relevant photos, videos, or graphics to enhance your report. Visual elements can provide additional context and engage readers.
  9. Craft a Headline: Create a compelling headline that summarizes the main point of the story. It should be attention-grabbing and concise.
  10. Include a Byline: If you are the author of the report, include your name as the byline. If not, attribute the report to the appropriate author.
  11. Cite Sources: If you used information from other sources, make sure to give proper credit and cite them according to the publication’s style guide.
  12. Publish and Distribute: Once your news report is complete and reviewed by an editor if necessary, publish it in the appropriate media outlet. This may involve uploading it to a website, sending it to a newspaper, or sharing it through a broadcasting platform.

Remember that journalistic ethics, including accuracy, objectivity, and fairness, are essential when writing news reports. Always strive to provide the most reliable and unbiased information to your audience.

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Q: What are the factors to be considered while selecting report writing topics?

Ans: Factors to be considered while writing a report considers knowing the purpose of writing the report, the target audience, and the medium of its publication.

Q: What are the two types of report writing formats?

A: Newspaper report format and magazine report format are the two types of reports writing.

Q: Can I use informal language in a report?

A: No, informal language is not used in reports. Since the report has to be factual and objective in nature, it gives the purpose of giving an account of an event. Hence, the tone and language must be formal in nature.

Q: What is the ideal structure of report writing?

A: The best structure to write a report format is as follows:

Q: What is the use of report writing?

A: Reporting writing is a type of writing that is widely used within academic as well as professional. Students must know how to write reports as it will greatly help them with skills needed in school and workplace.


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