Report Writing: Format, Topics for Students, Examples, Newspaper Report Writing Tips

Report writing is an important part of the English language that is also the part of curriculum of the Indian school education board. Writing reports is a valuable skill that applies to different sectors and professions, including business, education, science, and government. A report is a document that provides information in a direct, brief, and unbiased way. It is commonly utilized to communicate results, suggestions, or overviews of a specific subject.

Report Writing

Report writing is a formal way of writing in-depth about a subject. A report’s writing style and tone are always formal. The target audience is the segment on which you should concentrate. Writing a report about a school event, a business case, etc. are a few examples. In this article, we will explore report writing in detail by going through each and every aspect of a report including its definition, format, topics and examples. But first, let us discuss what is a report?

What is a Report?

In technical terms, a report is defined as any account, whether spoken or written, that discusses matters related to a specific topic. This could encompass anything from a court testimony to a student’s book report.

A report is a written summary of a topic, issue, or event. A report is never a made-up narrative. The purpose of writing a report is to educate readers who may not be familiar with the subject matter. A report, however, does not have a specific definition.

Report Writing Format

When it comes to writing a report, there are various formats to choose from depending on the specific requirements and guidelines provided by your organization, institution, or supervisor. However, the following format provides a general structure that can be adapted to most report writing situations:

1. Title Page:
   • Title of the Report: Clearly and concisely state the title of the report.
   • Author’s Name: Include the name of the person or team responsible for writing the report.
   • Date: Mention the date the report is submitted.
2. Table of Contents:
   • Provide a list of sections and subsections with their respective page numbers for easy navigation.
3. Executive Summary (or Abstract):
   • Offer a brief overview of the report, summarizing the main objectives, findings, and recommendations.
   • Keep it concise, highlighting the key points in a clear and understandable manner.
4. Introduction:
   • State the purpose and objectives of the report.
   • Provide background information or context relevant to the report’s subject matter.
   • Outline the scope and limitations of the report.
5. Methodology:
   • Describe the research methods or approaches used in gathering data or conducting the study.
   • Explain the sources of information, data collection techniques, and any tools or instruments employed.
6. Findings/Results:
   • Present the main findings, observations, or results of the study or research.
   • Use headings, subheadings, and bullet points for clarity and organization.
   • Include relevant data, facts, figures, or statistics, and support them with proper references or citations.
7. Analysis and Discussion:
   • Interpret and analyze the findings, providing insights and explanations.
   • Relate the results to the objectives or research questions.
   • Compare and contrast different findings, identify patterns, or highlight significant trends.
   • Discuss any limitations or challenges encountered during the research process.
8. Conclusion:
   • Summarize the key points discussed in the report.
   • Draw conclusions based on the findings and analysis.
   • Address the research objectives and whether they were achieved.
9. Recommendations:
   • Offer practical suggestions, proposals, or actions based on the report’s findings.
   • Clearly outline the steps or measures that should be taken to address the identified issues or capitalize on opportunities.
10. References:
    • List all the sources, references, and citations used in the report, following the appropriate citation style (e.g., APA, MLA).
11. Appendices (if applicable):
    • Include supplementary materials such as raw data, charts, graphs, maps, or detailed calculations that support the report.

Report Writing Format Class 12

Reports are written summaries of what has been seen, heard, done, or investigated. It is a methodical and well-organized exposition of the details and conclusions of an incident that has already occurred. Reports are used as a kind of written assessment to determine what you have learned from your reading, research, or experience as well as to provide you practice using a crucial skill that is frequently utilized in the industry.

Typically, the exam will ask you to write a newspaper article or a magazine report. Reports that are published in newspapers are known as newspaper reports, while magazine reports are typically written for student publications.

Format of Report Writing- To the point

A report must include the answers of the following questions:

• What – name of the occasion and event, who conducted it
• Where- venue of the event
• Date and timing of the events (teaching and social work)
• An ending of the standard of the planned activities

Report Writing Topics for Students

Here are some report writing topics across various fields:

1. Climate Change and Its Impacts on the Environment
2. The Future of Renewable Energy Sources
3. Cybersecurity Threats and Prevention Strategies for Businesses
4. The Effects of Social Media on Society and Mental Health
5. Artificial Intelligence and Its Applications in Various Industries
6. Sustainable Development and Green Initiatives
7. The Rise of E-commerce: Trends, Challenges, and Opportunities
8. The Importance of Diversity and Inclusion in the Workplace
9. The Role of Education in Economic Growth and Development
10. Healthcare Technologies: Advancements, Challenges, and Ethical Considerations
11. The Impact of Automation and Robotics on the Job Market
12. Strategies for Effective Project Management in a Globalized World
13. The Role of Government in Promoting Economic Growth and Stability
14. Human Rights Issues: Challenges and Solutions
15. The Influence of Media on Politics and Public Opinion
16. The Future of Transportation: Innovations and Sustainability
17. Emerging Trends in Marketing and Consumer Behavior
18. Mental Health Awareness and Support Systems
19. Strategies for Effective Teamwork and Collaboration in the Workplace
20. The Impact of Globalization on Local Cultures and Traditions

Report Writing Examples

Magazine Report Writing Examples

You are Rahul/ Riddhi of ABC Public School, Delhi. Your school has adopted a village as a social responsibility. Students are being taken to teach the children of that village on a regular basis. Write a report, for your school magazine, on the various other programs organized there in 120 – 150 words.

(SOURCE- CBSE Sample Question Paper 2018-19)

Answer:

VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY RESPONSIBLE

-BY KARAN/ KRITI

On the occasion of World Literacy Day, ABC Public School, Delhi has taken an oath to embrace the village named Rajpur.

The school has taken the responsibility of educating the people residing in the village. Selected students from each standard are taken there every weekend, during school hours to impart knowledge. The first 6 month motive is to make each and every person capable of reading and writing. Free books and stationery is being provided for quality education. Children are given time to spend with each other, play games and interact. Apart from the educational needs, special care is devoted to hygiene and sanitation. Girls are being given awareness on the importance of menstrual hygiene as well. Various talent hunts have been organized which left everyone overawed. The immense enthusiasm and zeal in the people to learn is the main driving factor.

A family kind of environment is being created. The school treats the people of the village as its own students and is unbiased. By adopting a village, the school is making its students sensitive towards the needs of the environment at a young age. It is committed towards raising the leaders of tomorrow.

News Report Writing Examples

2. Write a newspaper report on a Bus Accident taking ideas from the following hints:

Shimla, April 4, Bus skidded, Chamba district, Koti village, 10 killed, villagers, 25 injured, third incident, mini truck accident, a pickup van fell into the gorge.

Answer                                                        Ten Killed In Himachal Accident

(Thursday, April 04, 2013, by TANS)

Shimla, April 4

The people were killed and 25 injured when a private bus skidded off the road and fell into a gorge in Himachal Pradesh’s Chamba district Monday morning, police said. This is the third major road accident in Chamba district in less than a month. The accident took place in Koti Village, about 22 km from Chamba town where it was headed to. Superintendent of police Madhusudhan told TANS over the phone from the spot. He said the injured were admitted to the zonal hospital, some 450 km from state capital Shimla. The dead were mainly men and belonged to nearby villages.
Last month, 32 members of a marriage party were killed when their mini-truck rolled into a 500-metre deep gorge near Sherpur village, some 50 km from Chamba.
On the same day in the other accident, a pick up a van carrying employees of a private company executing a hydropower project fell into a gorge near Bharmour, 65 km from Chamba, killing nine people on the spot.

School Report Writing Format Tips

Here are some tips for writing a good report

• Start with a clear purpose. What do you want to achieve with your report? Once you know the purpose, you can start to gather information and organize your thoughts.
• Do your research. Gather as much information as you can about the topic of your report. This information can come from a variety of sources, such as books, articles, websites, and interviews.
• Organize your thoughts. Once you have gathered your information, it is important to organize your thoughts. This will help you to write a clear and concise report.
• Write in a clear and concise style. Use simple language that is easy to understand. Avoid jargon and technical terms.
• Proofread your work. Before you submit your report, be sure to proofread it carefully for errors in grammar and spelling.

Report Writing Class 12 in English

Remember that journalistic ethics, including accuracy, objectivity, and fairness, are essential when writing news reports. Always strive to provide the most reliable and unbiased information to your audience.

Newspaper Report Writing

A well-written report must possess the following qualities

• Analyze the information whether it is true or not.
• Structure the events in sequence.
• Present in an impressive manner.
• Make an appropriate conclusion on true evidence.

Last but not least, it is important to follow the proper format and not forget that the format carries the marks.

Newspaper Report Writing Format

Check the format of the newspaper magazine report writing format below.

1. Headline- A descriptive title which is expressed the news in short.
2. Byline- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.
3. Place and date of reporting- It is generally not mentioned in a magazine report separately, but in a newspaper report, you have to.
4. Opening paragraph- It includes an expansion of the headline.  It needs to be short as it is a general overview of the report.
5. Account of the event in detail– It is generally written in two parts: First, a complete account of what happened in its chronological sequence (preferably), and second, the witness remarks.
6. Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph of the report.

News Report Writing Class 12

Writing a news report involves summarizing and presenting factual information about a current event or story. Here is a step-by-step guide on how to write a news report:

1. Choose a Newsworthy Topic: Select a topic that is relevant, timely, and of interest to your target audience. This could be a local, national, or international event, depending on your audience and the publication you are writing for.
2. Gather Information: Collect all the relevant facts and details about the event. This may involve conducting interviews, researching online, and consulting official sources. Ensure your information is accurate and up-to-date.
3. Create an Outline: Plan the structure of your news report. It typically follows a basic structure:
   • Headline: A concise and attention-grabbing title summarizing the main point of the story.
   • Lead Paragraph: The opening paragraph should answer the essential questions: who, what, when, where, why, and how. It provides the most crucial information and should be concise.
   • Body: Provide additional details, quotes, and context in subsequent paragraphs. Arrange the information in descending order of importance.
   • Conclusion: Summarize the key points and provide any relevant background information.
4. Write the Report: Follow the inverted pyramid style, where the most important information comes first, followed by supporting details. Use clear and concise language. Avoid jargon and biased language. Write in the third person and maintain an objective tone.
5. Include Quotes: Incorporate quotes from relevant individuals involved in the event. Attribute quotes correctly and use quotation marks. Quotes add credibility and provide perspectives from people connected to the story.
6. Fact-Check: Verify all the information in your report to ensure accuracy. Check names, dates, and statistics. Avoid spreading false or misleading information.
7. Edit and Proofread: Review your report for grammar, spelling, and punctuation errors. Ensure the report flows logically and maintains a coherent structure. Read it aloud to check for clarity and readability.
8. Add Visual Elements: If applicable, include relevant photos, videos, or graphics to enhance your report. Visual elements can provide additional context and engage readers.
9. Craft a Headline: Create a compelling headline that summarizes the main point of the story. It should be attention-grabbing and concise.
10. Include a Byline: If you are the author of the report, include your name as the byline. If not, attribute the report to the appropriate author.
11. Cite Sources: If you used information from other sources, make sure to give proper credit and cite them according to the publication’s style guide.
12. Publish and Distribute: Once your news report is complete and reviewed by an editor if necessary, publish it in the appropriate media outlet. This may involve uploading it to a website, sending it to a newspaper, or sharing it through a broadcasting platform.

News Report Writing Examples on Current Issues

Example 1:

Rising Unemployment Among Youth
By [Reporter Name]
City, Date – Unemployment among young adults in [Country] has reached alarming levels, with the latest government data revealing that over 20% of individuals aged 18-25 are jobless. The lack of job opportunities is further compounded by economic stagnation and the ongoing impact of the pandemic. Experts warn that without immediate intervention, this could lead to long-term consequences for the country’s economic health and social stability. Many young people are calling for increased government support, including the creation of more job training programs and internships.

“There are no jobs even for highly qualified graduates,” said [Interviewee], a recent college graduate. “The government needs to take action before an entire generation is left behind.”

Example 2:

Mental Health Crisis in the Wake of COVID-19
By [Reporter Name]
City, Date – The mental health crisis in [Country] has deepened as more people grapple with the long-term emotional and psychological effects of the COVID-19 pandemic. According to recent reports from mental health organizations, depression and anxiety cases have increased by over 30% since 2020. Health professionals cite isolation, job insecurity, and loss of loved ones as major factors contributing to the spike.

In response, mental health advocates are calling for better access to therapy and counseling services, especially for low-income individuals. “Mental health should be treated with the same urgency as physical health,” says [Expert Name], a psychologist. “We need more funding and resources to tackle this silent epidemic.”

Example 3:

Climate Change Impact on Rural Farmers
By [Reporter Name]
City, Date – Rural farmers in [Region] are facing increasing challenges as unpredictable weather patterns, driven by climate change, continue to affect crop production. Severe droughts and floods have destroyed vast tracts of farmland, leaving many farmers without an income. The agricultural sector, which employs nearly 40% of the population, is at risk of collapsing unless urgent measures are taken to adapt to these changes.

“We’ve lost nearly 70% of our crops this season,” said [Farmer’s Name], a farmer in [Village]. “If things don’t improve, we won’t survive the next year.” Experts are urging the government to invest in climate-resilient farming practices and to provide financial aid to struggling farmers.

Example 4:

Gender Pay Gap Persists Despite Progress
By [Reporter Name]
City, Date – Despite growing awareness and efforts to achieve equality, the gender pay gap continues to persist in [Country]. Recent data shows that women earn on average 20% less than their male counterparts in similar positions, with the gap even wider in certain industries such as tech and finance. Gender discrimination, coupled with a lack of paid maternity leave and affordable childcare, are key factors driving the disparity.

“It’s frustrating to see that despite all the progress, women still aren’t getting equal pay for equal work,” said [Activist’s Name], a leader in the fight for pay equity. Calls for more stringent laws on equal pay are growing, with many activists pushing for transparent salary structures in both public and private sectors.

Example 5:

Surge in Domestic Violence During Lockdown
By [Reporter Name]
City, Date – Domestic violence cases have surged in [Country] during lockdown periods, with many victims trapped in abusive households. According to the [Organization], there has been a 40% increase in calls to domestic violence helplines in the past year. Experts attribute this rise to heightened tensions caused by financial stress, isolation, and lack of access to outside support.

Women’s rights organizations are urging the government to implement emergency measures, including safe shelters and hotline services, to protect those at risk. “Lockdown has created a dangerous situation for many women and children,” said [Spokesperson’s Name]. “We need urgent intervention before more lives are lost.”

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