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Enquiry Letter for Class 10- Format, Samples, Examples

The enquiry letter is useful instrument in the realm of formal and professional communication because it acts as link between people or organizations looking for information and those who already have it. Basically, a formal letter intended for a business or individual asking for information, a product, or a service is called an enquiry letter. It’s a method to find out more about what’s offered and determine whether it will work well for your needs.

Enquiry Letter

Students are often asked to write this enquiry letter in class 10 as they are now going to be more independent and they might be required to ask any organization for their further study plans. That is why students of class 10 are taught the art of writing a good enquiry letter. In this article, we will learn every aspect of the letter of enquiry by learning its format, different samples and examples.

Enquiry Letter Class 10

An Enquiry letter class 10 is written to get information about products and service. You can either write a letter asking a question or a letter responding to the question. An excellent letter of inquiry ought to include all the essential elements.

Beginning the letter with your name, the reason you are writing it, and the type of favor you require from the recipient is required. You must give the person at least a couple of weeks to respond to your question.

You must include all of your pertinent contact information. Your letter of enquiry should be formal and polite.

Letter of Enquiry for Class 10

A letter of enquiry is one that is written to inquire about a specific topic. Make sure to include a list of all the information you need to find out about the product or service you wish to use when writing a letter of inquiry. Additionally, make sure your contact information is valid so the service provider can contact you and provide the information you have requested.

When writing an enquiry letter, you must adhere to the format of a formal letter. As with other formal letters, you must begin the letter with the sender’s address and the date on which it is being sent. Next is the recipient’s address, which is followed by the subject, which explains the letter’s goal. The letter’s body, which includes the salutation and an explanation of what you wish to know, is then written. The letter can be concluded with a complementary closure, your signature, and your name in block letters.

Enquiry Letter Format (Casual)

You must be familiar with the inquiry letter format before you begin writing one so that you don’t make any mistakes. Writing a well-structured and courteous enquiry letter can lead to important information and opportunities, regardless of the recipient: a business organization looking for information from another company, a student enquiring about a university program, or a job seeker investigating new career chances. The following are some things to keep in mind in the inquiry letter format:

  • When you begin the piece, you should make it obvious what your title, position, and status are.
  • You must specify the type of favor you require from the customer.
  • In the letter of inquiry, you should refrain from including any pointless details.
  • You must include a succinct justification for the letter’s objective.

Format of Enquiry Letter Class 10

1. Sender’s address: Include an email and phone number, if required.

2. Date: Below address. Leave one space or line.

3. Receiver’s address

4. The subject of the letter

5. Salutation (Sir / respected sir / madam)

6. Body

Paragraph 1: Introduce yourself and the purpose of writing the letter

Paragraph 2: Detail of the enquiry

Paragraph 3: Conclude/end

7. Complimentary Closing

8. Sender’s name, signature, and designation (if any)

Inquiry Letter Format (Formal)

An inquiry letter is a formal written document used to request information, clarification, or assistance from a person or organization. It can be written for various purposes, such as seeking information about a job opening, inquiring about a product or service, or asking for details about an event or program. Here’s a general outline of how to write an inquiry letter:

  1. Sender’s Information: Include your contact information at the top of the letter. This should include your full name, address, phone number, and email address. If you’re writing on behalf of a company, include the company’s name and address.
  2. Date: Include the date on which you are writing the letter. Place it below your contact information.
  3. Recipient’s Information: Include the recipient’s name, title, organization, and address. If you don’t know the recipient’s name, you can address it to a general department or position (e.g., “To the Human Resources Manager”).
  4. Salutation: Begin the letter with a formal salutation. Use “Dear Mr.,” “Dear Ms.,” or “To Whom It May Concern,” depending on whether you know the recipient’s name.
  5. Opening Paragraph: In the opening paragraph, clearly state the purpose of your inquiry. Mention how you learned about the organization or opportunity you are inquiring about. This section should grab the recipient’s attention and make them want to read further.
  6. Body Paragraph(s): Provide more details about your inquiry. Ask specific questions or request the information you need. If you’re inquiring about a job, mention your qualifications and interest in the position. If you’re inquiring about a product or service, specify what you need to know.
  7. Closing Paragraph: Express your appreciation for the recipient’s time and assistance. Mention your willingness to provide additional information if needed. If you are inquiring about a job, express your interest in further discussions or an interview.
  8. Complimentary Close: Use a polite and formal closing, such as “Sincerely” or “Yours faithfully.”
  9. Signature: Sign your name above your typed name if you are sending a physical letter. If you are sending the letter via email, you can simply type your name.
  10. Enclosures (if applicable): If you are including any documents or attachments with your inquiry letter, mention them at the end of the letter, such as “Enclosures: Resume, Writing Samples.”
  11. Contact Information (optional): Repeat your contact information (address, phone number, and email) at the end of the letter in case the recipient needs to reach you easily.
  12. Proofread: Before sending the letter, carefully proofread it for any grammatical or spelling errors. A well-written and error-free letter reflects professionalism.

Remember to tailor your inquiry letter to the specific situation and audience. Keep it concise and to the point while maintaining a polite and professional tone.

Enquiry Letter Class 10 Sample Examples

Here are a few sample letters of inquiry. By studying these examples, students can obtain a sense of the framework of an inquiry letter and how to write one.

Enquiry Letter Class 10 Sample- 1

1. You intend to join coaching classes at Success Coaching Centre situated in Delhi. The institute specializes in teaching science to classes XI–XII. Write a letter of inquiry in 100 – 120 words addressed to the Administrator in – charge of the institute seeking clarification about the timing, duration, staff, transport, and other necessary details for joining the institute. You are Sonia / Shiv of 2, Murthi Road, Chennai.

Somya
Murthi Road
Delhi.

Date : December 09, 2022

Administrator in-Charge
Success Coaching Centre
Delhi.

Subject: Enquiry for Class XI–XII two-year study course.

Respected Sir / Madam

I am Somya, a student of class X of VK, Murthi Nagar Chennai. I want to pursue a non-medical stream and am planning to join a coaching class for the same. I came to know that your institute is the best and so I am keen to join it.  I am interested in joining the two-year classroom course. Kindly give me the following details-

  1. Details of the course structure.
  2. The timing of the class.
  3. The details of the faculty.
  4. Availability of transport facility.
  5. Fee structure for the course.

I request you to reply at the earliest so that I can take a decision.

Thank you
Yours Sincerely
Somya

Inquiry Letter Class 10 Sample- 2

2. You are Ankit / Ankita resident of 111, Jai Hind colony, Mumbai – 400589, a student of class 11 and want to take up a Summer course in Computer graphic design. Write a letter of inquiry to the Director of NIIT Computech seeking details on the coruse content, eligibility, fees, timings and future scope of the course.

111, Jai Hind Colony
Mumbai 400589

December 10, 2022

The Director
NIIT Computech

Subject: Inquiry into short-term courses in computers

Dear Sir

I came across your advertisement regarding computer courses in yesterday’s evening newspaper. I am interested in upgrading my knowledge in computers and am looking for a suitable course.

After my board examinations in the spring, I, a student in class XI, want to take a computer graphics course in the summer. Please tell me in depth about the courses related to computers offered by your prestigious institute.

Please provide all required information on the programs available, their duration, fee, future prospects, placements provided, any scholarships available, transport facility, fee installment facility, etc. Kindly send the details to the aforementioned address at the earliest.

Thanking you

Yours faithfully
Ankit/Ankita

Inquiry Letter Class 10 Sample- 3

3. You are Tanuj / Tanuja, r/o 20, Sea view appt., Mumbai and your son Diwij has just completed B.Com. You want to admit him in a course to prepare for CAT Exam. Write a letter of inquiry to the director of Aasman institute to get the details about the course, fee, timings, duration, conveyance and tyoes of batches providied.

20, Sea View Appt.
Mumbai

12 June 2022

The Director
Aasman Institute
Mumbai

Subject: Inquiry into course details for CAT preparation

Dear Sir

I am Tanuj, father of Diwij. My son has appeared in B. Com. final year exams and I want to enrol him into your coaching classes for CAT Preparation.

I’ve heard wonderful things about your institute. My son is really keen on getting into a reputed B- School.

Before finalizing the preparation classes, I wanted to know more about the course provided, cost of course, schedule of classes, duration of course, course content, transportation facility, test schedule, class strength and available batch types.

I will be grateful to you if you could mail this information as soon as possible and hope to hear from you soon.

Thanking you

Yours Sincerely
Tanuj

Letter of Enquiry Class 10 Examples

example of a letter of inquiry that a Class 10 student might write:

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Recipient’s Name] [Recipient’s Designation, if known] [Name of the Organization] [Organization’s Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name], and I am a student in Class 10 at [Name of Your School] in [City, State]. I am writing to inquire about [specific information or request].

[Provide a brief introduction to the purpose of your inquiry. For example, if you’re inquiring about a school event, you can mention that you’re interested in participating or volunteering. If you’re seeking information about a project, internship, or a specific topic, explain why it’s important to you.]

I am particularly interested in [mention any relevant details or context that demonstrates your genuine interest]. This opportunity aligns with my interests and aspirations, and I believe it could be a valuable experience for my personal and academic growth.

I kindly request the following information or assistance:

  1. [Specify your first request]
  2. [Specify your second request, if applicable]
  3. [Specify your third request, if applicable]

I understand that your time is valuable, and I would greatly appreciate any information, guidance, or support you can provide. If there are any application forms, deadlines, or specific procedures I should follow, please do let me know. Additionally, if there are any prerequisites or qualifications for the opportunity I am inquiring about, I would like to be informed of those as well.

Thank you for taking the time to consider my inquiry. I look forward to your response. You can reach me at [Your Email Address] or [Your Phone Number] if you require any further information from my side.

Once again, thank you for your attention, and I am eager to learn more about [topic or opportunity] at [Name of the Organization].

Sincerely,

[Your Name]

Please customize this letter according to your specific inquiry, providing as much detail as possible to make your request clear and compelling. Additionally, ensure that you follow any formatting or submission guidelines that may be required by the recipient or your school.

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FAQs

Que. Why is an inquiry letter written?

Inquiry letters are written for the purpose of asking for something from the recipient.

What does a letter of inquiry should include?

The letter should include a clear request for action, a timetable, and a courteous and cordial conclusion.

How do you end letter of inquiry?

You can use ‘Thank you’, ‘Thanking you in advance’, Looking forward to hearing from you’, etc. to end a letter of enquiry.

What are the 2 types of letter?

Two types of letter are Formal and Informal.

What are the 5 elements of inquiry?

The five components of inquiry-based learning are as follows. Essential Questions, Student Engagement, Cooperative Interaction, Performance Evaluation, and Variety of Responses are the five components.

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