Which of the followings simplifies the processes of formatting text if the same formatting is required in more than one location in MS Word?

Correct option is B

The Format Painter tool in MS Word simplifies the process of applying the same formatting to multiple locations in a document. It allows you to copy the formatting (such as font style, size, color, bold, italics, etc.) from one piece of text and apply it to another with a single click.

For example:

• Select the text with the desired formatting, click Format Painter, and then apply it to other text.

Important Key Points:

1. Format Painter Functionality:
• Located in the Home tab of MS Word.
• Helps quickly duplicate formatting without manually adjusting settings multiple times.
2. How to Use Format Painter:
• Select the text with the desired formatting.
• Click on the Format Painter icon.
• Highlight or click the target text to apply the formatting.
3. Shortcut for Format Painter:
• CTRL + Shift + C to copy formatting.
• CTRL + Shift + V to paste formatting.

Knowledge Booster:

1. Why Not Other Options?
• a) Auto Text:
• Incorrect. Auto Text is used to insert predefined text or content quickly, not to copy formatting.
• c) Copy Text:
• Incorrect. Copy Text only duplicates the text itself, not its formatting.
• d) Font Dialog Box:
• Incorrect. The Font dialog box is used to manually adjust font settings but does not duplicate formatting across multiple locations.
2. Where Else is Format Painter Used?
• Available in other Microsoft Office applications such as Excel, PowerPoint, and Outlook for copying formatting.
3. Interesting Fact:
• Double-clicking the Format Painter icon keeps it active for applying the formatting to multiple locations consecutively.