Which of the following cannot be a reason to write a formal letter?

Correct option is D

Explanation:

Congratulating a friend for his success or achievement is not a reason to write a formal letter. Formal letters are typically used for professional, official, or business communication, and they adhere to a structured, respectful, and impersonal tone. While formal letters may be used for requests, inquiries, orders, job applications, or providing official information, congratulating a friend is more of a personal communication that would be better suited to an informal letter or note.

In formal letter writing, the purpose is usually related to business, academic, or official matters, rather than personal messages. Personal congratulations are better expressed through informal channels like cards, emails, or personal conversations.

Information Booster:

Formal letters are typically used for communication in professional contexts. This includes ordering goods, applying for employment, making formal requests, or providing official updates.

Common types of formal letters include job application letters, complaint letters, inquiry letters, resignation letters, and letters of recommendation.

Formal letters have a specific structure that includes a salutation, body, and closing, ensuring clarity and professionalism.

Congratulating a friend for their personal achievements is a personal matter and does not fall under the category of formal letter writing. Formal letters are reserved for professional and official purposes.

Tone and purpose in formal letters are intended to maintain professionalism, while congratulatory messages typically involve a more casual tone suited to personal interactions.

Additional Knowledge:

To order goods, to apply for employment, etc.: These are common reasons for writing formal letters. These letters are typically addressed to businesses or organizations for purposes such as placing orders or seeking employment opportunities.

To express your concerns while working in a professional setup: Expressing concerns related to work, such as workplace issues or professional matters, often requires formal communication. These letters are addressed to supervisors, HR, or other relevant parties in the workplace.

To provide official information across your workspace: Formal letters are also used to convey important official information within an organization, such as policy updates, notices, or procedural changes.