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Choose the most appropriate option for the following question. The sequence of a formal letter is:
Question

Choose the most appropriate option for the following question. The sequence of a formal letter is:

A.

Sender's Address, Date, Receiver's Address, Subject, Salutation, Body, Complimentary close.

B.

Sender's Address, Receiver's Address, Salutation, Subject, Body, Complimentary close.

C.

Receiver's Address, Date, Salutation, Subject, Body, Complimentary close.

D.

Receiver's Address, Sender's Address, Date, Salutation, Subject, Body, Complimentary close.

Correct option is A


The correct option is (a) Sender's Address, Date, Receiver's Address, Subject, Salutation, Body, Complimentary close.

Explanation:
A formal letter follows a specific, standardised format. The correct sequence for writing a formal letter is as follows:

  1. Sender's Address – The writer's own address, written at the top.
  2. Date – The date of writing the letter, placed below the sender's address.
  3. Receiver's Address – The address of the person or organisation to whom the letter is addressed.
  4. Subject – A brief statement indicating the purpose of the letter.
  5. Salutation – The formal greeting (e.g., Dear Sir / Dear Madam).
  6. Body – The main content of the letter.
  7. Complimentary Close – The formal closing (e.g., Yours faithfully / Yours sincerely), followed by the signature.

Explanation of Other Options:
  • (b) Omits the Date between the sender's address and receiver's address; incorrect sequence.
  • (c) Begins with the Receiver's Address and omits the sender's address; incorrect.
  • (d) Places the Receiver's Address before the Sender's Address; incorrect sequence.

So the correct answer is (a)

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